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Accounting Guidelines & Procedures

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Accounting Guidelines and Procedures

      Accounting Guidelines & Procedures

  1. Schedules & Modes of Payment


  1. Tuition Fee, Miscellaneous, & Other Fees may be paid according to  the following schedules and modes:
    1. Annual – upon enrollment and/or before  classes begin.
    2. Semi-annual – downpayment upon enrollment and balance in October.
    3. Quarterly – downpayment upon enrollment and balances in August, October, December, and February.
    4. Bi-monthly – downpayment upon enrollment and balances in July, September, November, January and March.
    5. Monthly - downpayment upon enrollment and balances in the first week of July and of each succeeding month.
  2. For E.C.E. pupils: only cash, semi-annual and quarterly modes of payment are applicable.
  3. Books, uniforms and other school supplies required of students should be paid in cash upon enrollment or before the opening of classes at the latest.

Statement of account shall be issued to parents / guardians. However, with or without this parents / guardians  should promptly pay accounts on due dates.

  1. Withdrawals & Refunds

In accordance with the Rules and Regulations of the Department of Education (Manual of Regulation for Private School, 1992, 8 ed.), withdrawals and refunds are subject to the following conditions:


  1. All other fees (including reservation deposit) other than tuition are non-refundable.
  2. Tuition refund will be granted on the following conditions:
    • 100% - if withdrawal is done earlier than 15 days prior to the opening of formal classes.
    • 90% - if withdrawal is done earlier than 7 days prior to the opening of formal classes
    • 80% - if withdrawal is done 1-3 days prior to the opening of formal classes.
    • 70% - if withdrawal is done on the first week of formal classes.
    • 60% - if withdrawal is done on the second week of formal classes.
    • No refund shall be done after the second week of formal classes and at anytime during the school year regardless of whether or not the child has actually attended classes.
    • In case of withdrawal at the middle of school year by students whose parent have chosen any of the non – annual mode of payment, the parents / guardians shall be required to pay all the fees for the entire duration of the school year.

       iii. Tuition refund will be made on the total tuition for the term. Processing period will be one (1) week.

      3. Availment of  Discounts & Scholarships

a. Sibling Discounts Applicable to Tuition Fees only

Applicable to the Youngest of

2 Children

3 Children

4 Children

5 Children










b. Academic Discounts

1st Honors/Valedictorian

2nd Honors/Salutatorian

3rd Honors/1st Honorable Mention








Notes for new pupils / students who would like to avail of the Academic                                                               


  1. Grant is applicable for grade school and junior high school only;
  2. Class size of school of origin must be at least 20 pupils / students; and
  3. Photocopy of Government Permit or Recognition of school of origin must be submitted.

c. Athletic Discounts for Most Valuable Players, Mythical Team Members of RCBN – ES Tournament and Champions of National & Regional Competitions (Academic and Sports) Only Upon Presentation of Proper Credentials, in this light:

  1. MVP                                                   -                50 %
  2. Mythical Team                                   -                30%
  3. Champions Regional Competitions   -                50%
  4. Champions National Competitions    -                75%


d. Charity Discounts/Scholarships for Poor but Deserving Students

    Criteria of Selection of the Beneficiaries:

  1. The student must come from a real poor family;
  2. He/She must pass the entrance test & interview;
  3. He/She should be able to maintain good grades in all subjects;
  4. He/She must exude desirable values; and
  5. He/She must be willing to reasonably share time, talent, & treasure while progressively engaged in studies.

4. Surcharges & Penalties

  1. Every non-payment of an outstanding balance shall be charged 1% each month.
  2. Students who were unable to take the periodic exams on the regular dates due to non-payment of tuition fee by his/her parent(s) will be given special examinations one (1) week after the regular schedule. A fee of P50.00 per subject will be charged to the student’s account.
  3. Bouncing checks shall be charged P500.00 for insufficient funds and P1000.00 for closed account.  Parent/guardian who has incurred any or both of these cases will no longer be allowed to pay in check.


5. No permit, no exam policy. If and when the pupil / student is unable to take the exams on the regular schedule due to non - payment of a tuition fee, the concerned exams shall be administered to the pupil / student 5 – 7 days thereafter at Php 50.00 per subject. This amount shall be charged to the account of the pupil / student.


6. Back Accounts

The school shall exercise its right to refuse admission or enrollment to a student with back accounts.



E. Students Activities 

These include any and all activities that facilitate, complement, and support the academic improvement of the students and enhance and hone their leadership abilities, skills and talents.

  1. Curricular Activities

These are activities that are related to the prescribed courses and conducted inside and outside the classroom, laboratory, or other appropriate venues.

These are organized to enable the students to transfer the knowledge and skills they have learned from the classrooms into concrete situations.



  1. Co-Curricular Activities

These are activities that may not be academic in nature but complement the students’ academic growth by promoting the development of their character, leadership abilities, skills, talents, and other endowments.


Policies and Regulations:

  1. If student’s academic performance is rather poor, he/she shall be required to attend intervention/opportunity programs.
  2. If Conduct grade is “C” or its equivalent, the school may temporarily suspend the student’s participation in activities inside and/or outside the campus.
  3. All organizations and activities routinely conducted in the school campus shall be approved by the Principal and/or Director.
  4. Other major activities (e.g. Field trips, camping, retreats, recollections, and the like) shall be endorsed by the principal and approved by the Director.
  5. Activities that may be initiated and organized by the students without the approval of the Principal and/or Director are considered privately theirs. The school will not be held liable for any untoward incidents that may happen to them during their private activities.


Co- Curricular Groups:

  1. Students Coordinating Board

This is an organized body or group of elected student representatives that aims to:

  1. promote unity and cooperation among pupils and students by providing them a venue for improving their leadership skills and abilities
  2. train pupils and students to become better members of  the society anchored on the ideals and principles of participative democracy and good citizenship; and
  3. harness the pupil and student governments as partners in achieving quality education and academic excellence (DepEd Order No. 84, s. 2010)

       b. Clubs

These are organizations that provide opportunities / activities to nurture the interests and develop the talents of the students. To achieve this, the school offers a variety of clubs and organizations in Religious & Civic, Academic, Technical-Vocational, and Sports & Performing Arts Tracks.

The RCBN – ES member schools shall maintain their own clubs that suit the students’ interests and responds to their needs.

  1. Club Components
    • Attendance & Punctuality           -               30%
    • Attitude & Behavior                    -               30%
    • Performance                             -                40%
  2. Classifications / Kinds of Clubs
  • Religious/Civic
    • Spiritual

These clubs provide trainings to students who are willing to serve in the Eucharistic celebrations and other spiritual activities, and nurture their sense of worship and service.

  • Civic

These clubs enable the students to own and fulfill their responsibilities to serve others, the community, and country. These aim to make them well- rounded individuals and law-abiding citizens.

  • Academics

These clubs provide opportunities and learning experiences that deepen the students’ understanding and analytical thinking. These further develop their academic competence and enhance their skills to promote excellence for the good of their own families, community and country.


  • Technical-Vocational  
    1. Entrepreneurial

            These clubs provide practical information and applications for future gainful employment and income – generating engagement like simple business.

  • Sports & Performing Arts

These clubs enhance, boost and maximize their full potentials in sports and performing arts such as dancing, singing, playing instruments, dramatics, and the like.

c. Other Important Activities

  1. Religious/Spiritual Activities

These activities that include the celebrations of the Holy Eucharistic Celebrations, Confirmation, Reconciliation, Retreats and Recollections, Votive Masses,  Vocation Promotions, and Spiritual Directions nourish the faith-life of the students and actualize the objective of RCBN-ES that Religion is the Core of Curriculum.


  1. Academic Contests

These contests may be conducted/participated in inside or outside  the campus to promote academic excellence and fraternal-friendly interactions. Contestants should be superior in intelligence and exemplary in conduct & attitudes.


      iii. RCBN – ES Fraternal & Friendly Sports Tournaments

These annual activities are organized by RCBN – ES to promote camaraderie, team work, and harmonious relationships among the teachers/employees of member-schools and make them healthy through sports. It is the thrust of the institution to foster fraternity and a sense of family among the school officials, teachers and students. Part of its ideals is to foster bonding, sharing of personnel, resources, skills and support among RCBN – ES member-schools.                                                                                           

These sports events are done annually with all the nine (9) member-schools participating.


                                Sports Events:

  • Basketball              - Midgets Division

                     - Aspirants Division

                                       - Juniors Division

  • Volleyball               - Juniors Division (Boys & Girls)
  • Volleyball               - Midgets Division (Girls)


                                Indoor Games:

  • Chess
  • Table Tennis
  • Badminton

                                Other Events

  • Cheerdance Competition
  • Drum & Lyre Corps Competition
  • CAT/Scout Fancy Drill Exhibition


iv. Educational Field Trip

This activity enhances the cognitive and social skills of the students and complements the classroom instructions through actual viewing and experiences.

One (1) educational field trip is organized by the school annually. The Subject Area Coordinators and Student Activity Coordinator with the guidance of the Principal organize this activity and submit the plan for the approval of the Director.


v. Stage Plays/Concerts & Other Gatherings (Diocesan or Inter-Diocesan)

These are extensions of classroom instructions and school activities.Attendance in any of these should be carefully planned by the concerned faculty members & the principal and approved by the Director. Final itineraries, schedules and fees shall be approved by the School Director.


vi. Junior High School Promenade

This Junior High School (G9 and 10) Promenade is designed to create a forum of transferring and owning responsibility of leadership and provide trainings in social graces and professional interaction in a formal setting.


vii. RCBN – ES Spearheaded Activities

RCBN – ES spearheads different activities annually for the stakeholders of the member-schools come together. These include:

  • Mass of the Holy Spirit
  • Baccalaureate Mass
  • Fraternal- Friendly Sports Tournaments
  • Family Bible Quiz Bee
  • Academic Competitions
  • Institutional Celebrations


Good Shepherd Cathedral School
Address: Omega Avenue cor. Rado Street, Fairview Park, Quezon City

T: 3430-7822, 7621-9062
Email Address: [email protected], [email protected], [email protected]

Copyright © 2015. Good Shepherd Cathedral School. All rights reserved.
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